Feature Enhancements in Version 23.3 (Broker Edition)

Enhancements were made in Encompass 23.2, and now in Encompass 23.3, to deliver year-end compliance updates seamlessly without the need for a critical patch update late in the year. Traditionally, a dedicated Encompass critical patch update has been required to integrate year-end compliance updates that go into effect in January of the following year into Encompass. Since the needed guidance provided by the various government agencies for new FHA county loan limits, conventional county loan limits, and QM and HOEPA threshold adjustments is not typically provided until late November, a critical patch update in December has been required to provide the new guidelines and rules in Encompass.

ICE Mortgage Technology will announce when the new limits provided by the government agencies is available in Encompass. Use the new tools described below to synchronize the new limits with your Encompass instance. These tools are provided in Encompass Settings > Tables and Fees.

• FHA County Limits - Manage the table that contains the maximum FHA loan amount allowed for each county. The County Limits table is used to automatically populate the county limit amount for an FHA loan on the FHA Management form and to warn the user if the loan exceeds the limit. This tool has been available prior to Encompass 23.2. (Refer to the FHA County Limits help topic.)

• Conventional County Limits - Manage the table that contains the maximum Conventional County Limits based on the number of units in a property. Conventional county limits are the maximum loan amounts allowed based on the number of units in a property. The FHFA updates county limit data annually (typically in November or December), so a mechanism is provided for quickly synchronizing the table over the Internet. This tool is being introduced in Encompass 23.3. For more information on this new table, refer to the New Conventional County Limits Settings Screen entry later in these release notes.

• Federal Threshold Adjustments - View and synchronize the annually adjusted thresholds for Qualified Mortgages (QM) and High-Cost Mortgages (HOEPA). Each year the new ATR/QM guidelines will be available to synchronize. This tool was introduced in Encompass 23.2. (Review the 23.2 release notes entry.)

The new Project Review tool is now available in Encompass. Use this tool to capture condominium details for a subject property that can then be used for the project approval process. The tool consists of existing fields (in red below) and new fields (in green below) that are all editable.

To access this tool, open a loan file, click the Tools tab, and then select Project Review.

Some input forms and modal windows in previous versions of Encompass that display insurance values were missing the Supplemental Insurance field. Depending on the form purpose, the present supplemental insurance (field ID URLA.X212) and/or the proposed supplemental insurance (field ID URLA.X144) have been added to display on some input forms. For some input forms, new supplemental insurance fields were created to correspond with the field types on those forms.

To provide additional visibility into the supplemental insurance value being used on each form and to ensure that the correct value for supplemental insurance is populated to the appropriate Encompass input and output forms, the following updates have been made in Encompass 23.3:

• To clearly display supplemental insurance amounts where needed, existing present and proposed supplemental insurance fields have been added to some forms.

• A new supplemental insurance field has been created and added to some forms to display supplemental insurance separately from hazard insurance. This field is populated with the present or proposed supplemental insurance based on whether the subject property is a primary, secondary, or investment property.

• A new supplemental insurance field for AUS tracking purposes has been added to the AUS Tracking tool to display the supplemental insurance value needed for AUS tracking purposes.

The following input forms are affected:

• Transmittal Summary

• ATR/QM Qualification

• AUS Tracking

• HUD-92900LT FHA Loan Transmittal

• Loan Submission

• FHA Management

• USDA Management

• Prequalification Tool

The supplemental insurance updates are provided only in loans using the Forms > URLA Form Version > URLA 2020 input forms.

Detailed information about the fields that have been added to each form are provided in the following entries. Additionally, supplemental insurance has been added to the HUD928005b Conditional Commitment input form to address an issue with how the insurance displayed for loans using the URLA 2020 input forms.

A new two-decimal Supplemental Ins field (field ID 4947) has been added to the following input forms:

• Transmittal Summary

• HUD-92900LT FHA Loan Transmittal

• Prequalification Tool

The new field is dynamically populated based on the selection made for the Property Will Be (field ID 1811) for the loan:

• When Primary is selected for the Property Will Be, the new Supplemental Ins field is populated with the proposed monthly supplemental insurance (URLA.X144).

• When Secondary or Investment is selected for the Property Will Be (field ID 1811), the field is populated with the present supplemental insurance (URLA.X212).

• When neither Primary, Secondary, or Investment is selected for the Property Will Be (field ID 1811), the field is left blank.

Transmittal Summary Input Form

Previously, when processing a loan on an investment or second home property, the values in the present column of the Monthly Housing Expenses pop-up window (accessed by clicking the Edit icon for Housing in the Current Address section of the 1003 URLA Part 1) were populated to the Transmittal Summary (field IDs 1724, 1725, 1726, 1727, 1728, 1729, 1730) and were used in the front end DTI calculation. The Supplement Ins. (field ID URLA.X212) was added to the calculation for the Total field (field ID 737) in the Present column in the Monthly Housing Expenses, but the value did not flow to the Transmittal Summary, which used a different field for the Total (field ID 1731). To address this issue, the new two-decimal Supplemental Ins field (field ID 4947) has been added to the Transmittal Summary.

The following calculation updates have been made to the Transmittal Summary form:

• The calculation for Total Primary Expenses (field ID 1731) has been updated to include the new supplemental insurance field.

• The following mapping is now being used for Hazard Insurance (field ID 1726):

  • When Primary is selected for the Property Will Be (field ID 1811), the field is populated with the proposed Hazard Insurance (field ID 230). Previously hazard insurance and supplemental insurance were added together and populated to the Hazard Insurance field.

  • When Secondary or Investment is selected for the Property Will Be (field ID 1811), only the value for the present Hazard Insurance (field ID 122) is populated to the Hazard Insurance field.

Updates to the Hazard Insurance field affect only loans using the URLA 2020 forms. The hazard insurance calculation does not change for loans using the URLA 2009 forms.

When updating to Encompass 23.3, there will be no data migration for loans existing prior to the update. You may see changes on Investment and Second Home DTI because the supplemental insurance will now be included in the Transmittal Summary calculation of Total Primary Expenses (field ID 1731).

HUD-92900LT FHA Loan Transmittal

The new Supplemental Insurance field (field ID 4947) has also been added to the Proposed Monthly Payments section on the HUD-92900LT FHA Loan Transmittal input form and the calculation for the Total Mortgage Payment (field ID 739) has been updated to include the new Supplemental Insurance field.

Prequalification Tool

The new Supplemental Insurance field (field ID 4947) has also been added to the Monthly Housing Expenses section on the Prequalification Tool.

The Supplemental Insurance field on the Monthly Payment - Second Lien/Monthly Housing Obligations section on the Qualification tab on the ATR/QM Management form is now dynamically populated based on the selection made for the Property Will Be field (field ID 1811).

• The new field is only used on the form when the Property Will Be (field ID 1811) is Primary or has not been selected.

• The old Supplemental Ins field (field ID URLA.X144) is used on the form when the Property Will Be is Secondary or Investment.

• When there is no value selected for the Property Will Be, field 4947 is used for the Supplemental Ins field, but no value will be entered in the field.

The following calculations have also been updated to include the new Supplemental Insurance field when the new field displays on the input form:

• The calculation for the Initial Rate Max Total Pmt. (field ID QM.X113).

• The calculation for the Fully Indexed Rate Max Total Pmt. (field ID QM.X114).

• The calculation for the Max Rate During First 5 Years Max Total Pmt. (field ID QM.X117).

For existing loan created prior to upgrading to Encompass 23.3, the Max Total Pmt amounts may change based on the new Supplemental Insurance field values.

A new two-decimal Supplemental Insurance field (field ID AUS.X200) has been added to the Quick Entry - AUS Details pop-up window to be used specifically for AUS tracking purposes. The Quick Entry window is accessed by clicking the Add icon on the Underwriting Decision History section on the AUS Tracking tool. The field is a read-only field that is populated with the value from the proposed supplemental insurance (field ID URLA.X144) regardless of the option selected for Property Will Be field (field ID 1811). This field is available in the Encompass Reporting Database and can be added to reports and custom input forms.

(Updated on 10/3/2023)

The two existing fields for Supplemental Insurance have been added to the following Encompass input forms:

• HUD-92900LT FHA Loan Transmittal

• Loan Submittal

• FHA Management

• USDA Management

HUD-92900LT FHA Loan Transmittal Input Form

A new line containing two existing Supp. Insurance fields has been added to the Quick Entry - Proposed Housing Expenses pop-up window on the HUD-92900LT FHA Loan Transmittal input form. The quick entry window is accessed by clicking the Borrower’s Primary Residence button in the Proposed Monthly Payments section.

• The present Supplemental Ins (field ID URLA.X212) has been added to the Present column.

• The proposed Supplemental Ins (field ID URLA.X144) has been added to the Proposed column.

Two icons display to the left of the Proposed Supp. Ins field:

• A Lock icon enables the user to override the calculated value populated to the field.

• An Edit icon enables the user to open the Proposed Supplemental Property Insurance pop-up window shown here:

Users can click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter insurance values for lines 1006 - 1009. The total of all valid values entered in the pop-up window is populated to the Subject Property Supplemental Ins field (field ID URLA.X144). Valid values must contain the word Insurance in the description and not be indicated as Excluded.

When the Lock icon is blue, the field is unlocked. Encompass calculates and populates the field based on the valid values entered in the Proposed Supplemental Property Insurance pop-up window as described above.

If the user clicks the blue Lock icon, the icon changes to gold, and the field is locked. You can then manually enter a new value in the field to override the system calculated field. You can still click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter or change values, but the values entered in the pop-up window are ignored and Subject Property Supplemental Ins field (URLA.X144) does not update. To revert back to the system calculated value, click the gold Lock icon. The lock returns to a blue, unlocked state.

Loan Submission Input Form

A new Supplemental Ins row has been added to the Combined Housing section on the Loan Submission input form:

• The present Supplemental Ins (field ID URLA.X212) has been added to the Primary Residence column.

• The proposed Supplemental Ins (field ID URLA.X144) has been added to the Subject Property column.

In the Subject Property column, two icons display to the left of the proposed Supplemental Ins field:

• A Lock icon enables the user to override the calculated value populated to the field.

• Users can click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter insurance values for lines 1006 - 1009. The total of all valid values entered in the pop-up window is populated to the Subject Property Supplemental Ins field (field ID URLA.X144). Valid values must contain the word Insurance in the description and not be indicated as Excluded.

• When the Lock icon is blue, the field is unlocked. Encompass calculates and populates the field based on the valid values entered in the Proposed Supplemental Property Insurance pop-up window as described above.

• If the user clicks the blue Lock icon, the icon changes to gold, and the field is locked. You can then manually enter a new value in the field to override the system calculated field. You can still click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter or change values, but the values entered in the pop-up window are ignored and Subject Property Supplemental Ins (URLA.X144) does not update. To revert back to the system calculated value, click the gold Lock icon. The lock returns to a blue, unlocked state.

FHA Management Input Form

A new line containing two existing Supplemental Insurance fields has been added to the Quick Entry - Income & Expenses pop-up window on the Prequalification tab on the FHA Management input form. The quick entry window is accessed by clicking the Income & Expenses button in the Mortgage calculation section.

• The present Supplemental Ins (field ID URLA.X212) has been added to the Present column.

• The proposed Supplemental Ins (field ID URLA.X144) has been added to the Proposed column.

In the Proposed column, two icons display to the left of the Proposed Supp. Ins field:

• A Lock icon enables the user to override the calculated value populated to the field.

• Users can click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter insurance values for lines 1006 - 1009. The total of all valid values entered in the pop-up window is populated to the Subject Property Supplemental Ins field (field ID URLA.X144). Valid values must contain the word Insurance in the description and not be indicated as Excluded.

• When the Lock icon is blue, the field is unlocked. Encompass calculates and populates the field based on the valid values entered in the Proposed Supplemental Property Insurance pop-up window as described above.

• If the user clicks the blue Lock icon, the icon changes to gold, and the field is locked. You can then manually enter a new value in the field to override the system calculated field. You can still click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter or change values, but the values entered in the pop-up window are ignored and Subject Property Supplemental Ins field (URLA.X144) does not update. To revert back to the system calculated value, click the gold Lock icon. The lock returns to a blue, unlocked state.

These updates affect only loans using the URLA 2020 forms. Loans using the URLA 2009 forms are not affected by these updates.

USDA Management Input Form

A new Supp. Ins row has been added to Page 2 of the Rural Assistance URLA tab of the USDA Management input form in section V. Monthly Income and Combined Housing Expenses Information.

• The present Supp. Ins (field ID URLA.X212) has been added to the Present column.

• The proposed Supp. Ins (field ID URLA.X144) has been added to the Proposed column.

In the Proposed column, two icons display to the left of the Proposed Supp. Ins field:

• A Lock icon enables the user to override the calculated value populated to the field.

• Users can click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter insurance values for lines 1006 - 1009. The total of all valid values entered in the pop-up window is populated to the Subject Property Supplemental Ins field (field ID URLA.X144). Valid values must contain the word Insurance in the description and not be indicated as Excluded.

• When the Lock icon is blue, the field is unlocked. Encompass calculates and populates the field based on the valid values entered in the Proposed Supplemental Property Insurance pop-up window as described above.

• If the user clicks the blue Lock icon, the icon changes to gold, and the field is locked. You can then manually enter a new value in the field to override the system calculated field. You can still click the Edit icon to open the Proposed Supplemental Property Insurance pop-up window and enter or change values, but the values entered in the pop-up window are ignored and Subject Property Supplemental Ins field (URLA.X144) does not update. To revert back to the system calculated value, click the gold Lock icon. The lock returns to a blue, unlocked state.

These updates affect only loans using the URLA 2020 forms. Loans using the URLA 2009 forms are not affected by these updates.

(Updated on 9/18/2023)

As part of an initiative that has been ongoing for the past few years (and per Freddie Mac's guidance), updates have been made to the Freddie Mac Additional Data input form to remove fields that are no longer needed because they are available on other input forms. As part of the update, various sections have been reorganized and the Purchase Credit Source section has been removed entirely since the fields in that section are no longer on the form. The following images show the new layout of the form.

Fields Removed from Freddie Mac Additional Data Input Form

Per Freddie Mac’s guidance, the following fields have been removed the Freddie Mac Additional Data input form. As noted below, most of these fields are still provided on other Encompass input forms.

Field Name	Field ID	Provided on Other Encompass Input Forms
Contact	1256	Yes
Loan #	364	Yes
Phone	1262	Yes
Fax	1263	Yes
1st Pmt Date	682	Yes
Appraised Value	356	Yes
Sub. Financing	428	Yes
Down Payment	1335	Yes
First Time Home Buyer	934	Yes
1st Adj Cap	697	Yes
1st Change	696	Yes
Adj Cap	695	Yes
Adj Period	694	Yes
Life Cap	247	Yes
Margin	689	Yes
Index	688	Yes
Pmt Adj Cap	691	Yes
Max Balance	698	Yes
Convertible Indicator	1290	Yes
Buydown Indicator	425	Yes
Contributor	CASASRN.X141	Yes
Buydown Type	4645	Yes
Rate	4535	Yes
Rate	4536	Yes
Rate	4537	Yes
Rate	4538	Yes
Rate	4539	Yes
Rate	4540	Yes
Term	4541	Yes
Term	4542	Yes
Term	4543	Yes
Term	4544	Yes
Term	4545	Yes
Term	4546	Yes
County (APN)	977	No
Gross Monthly Income	1389	Yes
Subject PITI	912	Yes
FHA / VA Case #	1040	Yes
FHA Underwriter CHUMS ID	980	Yes
MIP/VA Funding Fee Financed	1045	Yes
MI Premium Refund	1134	Yes
One or more borrowers qualifies as a veteran	156	Yes
VA Residual Income	1325	Yes
M3	202	Yes
M4	1091	Yes
M5	1106	Yes
M6	1646	Yes
$	141	Yes
$	1095	Yes
$	1115	Yes
$	1647	Yes
Source	4667	Yes
Source	4668	Yes
Source	4669	Yes
Source	4670	Yes

A new Accessory Dwelling Unit section has been added to the Section 4a: Loan and Property Information portion of the 1003 URLA Part 4 input form. Use this section to capture ADU details for a subject property. An ADU is an additional living area that includes a kitchen, bathroom, and a separate entrance.

The following new fields are available in this section:

• ADU Present (field ID URLA.X309)

• ADU Count (field ID URLA.X310)

• ADU Gross Income (field ID URLA.X311)

• Expenses (field ID URLA.X312)

• Vacancy Factor (field ID URLA.X313)

• ADU Net Income (field ID URLA.X314)

All of the text fields are disabled (grayed-out) until the ADU Present checkbox is selected.

Please note the following:

• Field mapping to the XML that is submitted to LPA is in place for ADU Count (field ID URLA.X310) at this time. Mapping for the other fields in this section will be completed in a future LPA Spec release.

• The income derived from an ADU should still be entered as additional income, with Accessory Dwelling Unit selected as the income source, on the Verification of Other Income input form.

On the Freddie Mac Additional Data input form, HeritageOne is now available to select from the Offering Identifier drop-down list (CASASRN.X209). For more information about Freddie Mac’s HeritageOne℠ mortgage product that was introduced on June 7, 2023, refer to the HeritageOne Mortgage page and FAQ page on Freddie Mac’s website.

A new field called Community Land Trust Lessor Name (field ID 4988) is now provided on the Fannie Mae Additional Data and Freddie Mac Additional Data input forms. Enter the name of the Lessor in this field. The name entered here is used by Encompass when generating a Community Land Trust Ground Lease Rider printed output form.

(Updated on 9/29/2023)

A new Property Disaster Declarations section has been added to the Property Information input form to enable users to create multiple records of disasters affecting a property on different dates if needed. Select the Disaster Declared checkbox (field ID 4953) at the top of the section to indicate that the property has been affected by a disaster.

Multiple records can be created for disasters in a manner similar to the records created for the Verification of Employment (VOE) or Verification of Liabilities (VOL) verification forms. To add records for disasters, click the Disaster Declarations button at the top of the section to open the Quick Entry - Disaster Declarations pop-up window.

The Disaster Declarations button is disabled in data templates.

On the pop-up window, click the Add icon to open a new record in the panel below the table. Each time you add an entry, it displays in a new table row at the top of the window. Each record includes a new collection of fields that are editable and do not have any logic or validations. The fields in the panel below the table are based on the FEMA Web Declaration Areas defined at: https://www.fema.gov/openfema-data-page/disaster-declarations-summaries-v2

• FEMA Declaration String (field ID FEMA0101)

• Disaster Number (field ID FEMA0102)

• Declaration Type (field ID FEMA0103)

• Declaration Date (field ID FEMA0104)

• Fiscal Year Declared (field ID FEMA0105)

• Incident Type (field ID FEMA0106)

• Declaration Title (field ID FEMA0107)

• IH Program Declared (field ID FEMA0108)

• IA Program Declared (field ID FEMA0109)

• PA Program Declared (field ID FEMA0110)

• HM Program Declared (field ID FEMA0111)

• Incident Begin Date (field ID FEMA0112)

• Incident End Date (field ID FEMA0113)

• Disaster Closeout Date (field ID FEMA0114)

• Declaration Request Number (field ID FEMA0115)

• Last IA Filing Date (field ID FEMA0116)

• Last Refresh Date (field ID FEMA0117)

Users can delete or reposition entries using the icons on the top-right.

The top three entries on the pop-up window are copied to the Property Information form.

Users can delete an entry directly from the Property Information form by clicking the X icons on the far right.

There is no printed output form associated with the new Property Disaster Declarations section and the Disaster Declarations quick entry window fields. This information is available on the Property Information input form only.

(Updated on 9/18/2023)

A new Preferred Contact Method section has been added to the Borrower Summary - Origination input form, the 1003 URLA - Page 1 input form, and to the Non-Borrowing Owner entries in the File Contacts tool to enable Encompass user to enter information about the preferred methods for contacting a borrower or co-borrower. (email, phone, text, etc.) along with the best time to reach them. This section contains the following fields for the borrower and co/borrower:

• Home Phone

• Work Phone

• Cell Phone

• Accept Text/SMS (this field is only enabled when a Cell number has been entered)

• Home E-mail

• Work E-mail

• Time Fields - These drop-down lists display in a pop-up window that opens when you click the Preferred Contact icon on the forms.

Users can then select a borrower Time Zone and the preferred day and time for contacting the borrower:

The screen below shows the Preferred Contact icons on the 1003 URLA Part 1 input form.

The image below shows the preferred contact method fields in a non-borrowing owner entry in the File Contacts Tool.

The following logic is used when adding or editing data in the fields:

• If the data is cleared from a field, the associated checkbox remains selected. The Time Zone/Day/Time information remains, as well as any preferred contact times.

• The Best Contact Method, Time Zone, Day, and Time are copied to Piggyback Loans.

• The Accept Text/SMS checkbox is enabled when the Cell Phone number is populated and disabled when the Cell Phone number is not populated.

In the WebCenter Administration module on the Encompass Home page, the WebCenter Administration link is no longer available. Previously, users could click this link to be taken to their Encompass WebCenter Administration page to manage their websites. The Encompass WebCenter will be fully sunsetting on October 7, 2023, making this link irrelevant.

Just like in previous versions of Encompass, authorized users can still click the TPO WebCenter Administration link in this module to be taken to the Encompass TPO Connect Administration page to manage their TPO Connect sites.

A new Conventional County Loan Limits screen is now provided in Encompass Settings to enable administrators to view and manage the conventional loan limits that are available from the FHFA website. This setting is located in Encompass Settings > Tables and Fees > Conventional County Limits.

Conventional county limits are the maximum loan amounts allowed based on the number of units in a property. The FHFA regularly updates county limit data, so a mechanism is provided for quickly synchronizing the table over the Internet.

Review the Conventional County Limits help topic for instructions for managing this setting.

A new Consumer Status field is now available on the Milestone Details screen used to set up milestone properties. In the Consumer Status field, type a custom Encompass Consumer Connect status to be assigned to the milestone. When a Consumer Connect status is populated in the Milestone settings, that value will display in the Status column on the Consumer Connect loan pipeline when the matching milestone is current. If the Consumer Status field is not populated, the Status column of the Consumer Connect loan pipeline will be blank for that milestone.

Note that this Consumer Status field is intended for use with the configurable progress timeline that will be introduced in the borrower portal in a future Encompass Consumer Connect release.

When utilizing this field, consider the following:

• Assign a consumer facing friendly name to any milestone within your milestone settings.

• When the milestone template associated with the loan contains a consumer facing status, these statuses will be displayed to the borrower in the borrower portal.

• Past and future statuses will display in chronological order with a focus on the current status.

• If multiple milestones have the same consumer facing status, Encompass Consumer Connect sites will consolidate and display as a single status.

  • For example, let's say the File Started, Qualified, and Processing milestones all have the consumer status of In process. If all the milestones are in the same milestone template that is applied to the loan, then a single status of In process will display in the borrower portal.

The following strings have been added to the Encompass Reporting Database to support this new Milestones settings field:

• Log.MS.CurrentConsumerStatus - "Current Consumer Status"

• Log.MS.ConsumerStatus - "Milestone Consumer Status"

The Encompass ZIP Code database has been updated with the latest available ZIP Code data.