Auto MERS MIN Numbering

Use the Auto MERS MIN Numbering feature to define the assignment of MERS MIN numbers to your loans. The number is a combination of the Organization ID assigned to your company by MERS and a sequential number that your company assigns to each loan that is registered with MERS. You can also enable organization-specific MERS MIN numbering that is assigned only to loans started by a specified organization's loan team members.

To Activate Auto MERS MIN Numbering:

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Loan Setup, and then click Auto MERS MIN Numbering.

  3. Enter the Organization ID (OrgID) provided by MERS.

  4. Enter the Next Number that your company will assign when registering a loan with MERS.

    • The Next Number is a 10-digit number.

  5. Select the Auto Create MERS MIN Numbers checkbox to activate the auto-numbering feature.

  6. To assign organization-specific MERS MIN numbering only to loans started by the organization's loan team members:

    • Click MERS MIN Numbering, select the Organization ID, and then click the Edit icon.

    • The Organization ID numbers in this list are assigned using the Organization/Users setup tool.

    • Enter the Next Number that your company will assign when registering a loan with MERS that was started by one of the organization's loan team members, and then click OK.

    • Select Generate Organization Specific MERS MIN to enable the feature.

    • Click OK, and then click Close to close the MERS MIN Numbering window.

  7. Click the Save icon.

    • When you create a new loan, the next MERS MIN number will automatically be assigned to the loan.

    • If you have enabled Organization Specific MERS MIN numbering, the next organization-specific MERS MIN number will automatically be assigned to the loan started by one of the organization's loan team members.

    • To change a MERS MIN number once it is assigned, enter the new number in the MERS MIN field on the Borrower Summary, Closing RegZ, or Shipping Details forms.

      By default the Organization ID number is 0000000, the Next Number is 0000000001, and the Auto Create function is turned off. When a number is assigned to a loan, an 18th digit is assigned to guarantee uniqueness based on the standard MERS algorithm. The generated number is stored in the database in field ID 1051.