Condition Details

Use the Preliminary Condition Details, Underwriting Condition Details, or Post-Closing Condition Details window to create or edit information for an eFolder condition, to track the status of the condition, and to attach, view, print, and save supporting documents that are associated with the condition.

ClosedOpen a Condition Details window

  1. On the eFolder, click the Preliminary Conditions, Underwriting Conditions, Post-Closing Conditions, or Delivery Conditions tab.

  2. To edit a condition, select the condition, and then click the Edit icon.

    • Or, to create a new condition, click the New icon, select the Add a new condition option, and then click OK.

Enter or Edit Information

Enter or edit information in the three sections of the condition details window described below.

ClosedDetails section

Use the Details section to enter or edit information for a condition.

    1. In the Details section, select a Document from the Name list.

    2. In the Description field, type a description, which will display on the list on the condition tab.

    3. Select a borrower from the For Borrower list.

    4. Complete the remaining information in the Details section, depending on the type of condition:

    ClosedPreliminary Condition

    • If the condition has been imported from AUS findings, click View More to open a window that displays the AUS findings.

    • In the Category field, select one of the six condition categories.

    • In the Prior to field, select the milestones to describe when the condition must be satisfied.

    • Select the checkbox to indicate that the underwriter can import this condition to the Underwriting Conditions tab.

    ClosedUnderwriting Condition

    • In the Category field, select one of the six condition categories.

    • In the Prior to field, select the milestones to describe when the condition must be satisfied.

    • Select an Owner and select the Allowed to Clear checkbox to allow the owner to clear the condition.

    • Select the Print In Mortgage Loan Commitment Letter checkbox to indicate the Name and Description will print on the Mortgage Loan Commitment output form.

    • Select the appropriate checkboxes to indicate whether the document Name and Description will print on versions of the Conditional Approval Letter intended for external and internal use.

    ClosedPost-Closing Condition

    • Select the Source who will supply information needed to clear the condition.

    • Select the Recipient who will receive the information.

    ClosedDelivery Conditions

ClosedTracking section

Use the Tracking section to track the status of a document.

  1. Click the Status tab, select the appropriate checkboxes, and then adjust the date and user name as necessary.

  2. Enter the Days to Receive, and type a name in the Requested From field.

    The Days to Receive field will be automatically populated if the Encompass administrator has configured this number in the Conditions setting.

  3. To add notes, click the Comments tab, click the New icon, and then enter any comments in the Comments window.

  4. To send an update alert to a specified user the next time the user accesses Encompass, select the Send Update Alert checkbox, and then select the user from the list.

  5. When finished, click Close.

ClosedSupporting Documents section

Use the Supporting Documents section to assign supporting documents to a condition, access the Document Details window for a supporting Document, remove supporting documents from a condition, request files from borrowers and service providers, and view, print, and save files assigned to the supporting documents.

ClosedAssign supporting documents

  • Click the New icon, select a document from the list, and click the Assign button.

ClosedAccess the Document Details window for a document

  • Select a document, click the Edit icon, and then view or edit the information on the Document Details window.

ClosedRemove supporting documents from the list

  • Select one or more documents on the list, and then click the Delete icon.

ClosedRequest files from borrowers or service providers

ClosedView and work with file attachments

When you select one or more files in the Supporting Documents section, the file pages display in the document viewer panel below the Supporting Documents section. For details about viewing and working with files in the document viewer, refer to the eFolder document Viewer help topic.

NOTE: Some document viewer editing features are disabled on the condition details windows. If you have permission, you can access these features on the Document Details window by selecting a document and then clicking the Edit icon.